Employment - Band Office Administrative Assistant
Band Office Administrative Assistant
Wagmatcook First Nation
Full-Time
Weekdays
Description
Location: Wagmatcook First Nation
[WFN]
Department: Band Administration
Reports to: Office Manager
Term: Full-time, on-going
Job Overview:
The Band Office Administrative Assistant provides essential support services to various departments within the Administration Office, assisting with clerical, organizational and communication tasks. They ensure daily operations run smoothly by managing the flow of communication in a timely, professional and respectful manner. This role requires high levels of confidentiality, strong administrative skills, professionalism and the ability to multi-task effectively.
Responsibilities:
Administrative Support
Distribute incoming regular and electronic mail and other material.
Prepare correspondence, reports, and other documentation, as required.
Maintain physical and electronic filing systems to ensure accurate record
keeping
Maintain office supply inventory, complete orders, coordinate equipment
maintenance.
Support department staff in day-to-day administrative functions
Communication
Answering telephone and electronic inquiries in a timely, professional
manner
Relay telephone calls and messages to appropriate department employees
Greet visitors, ascertain nature of business and direct visitors to appropriate person
Finance Support
Process invoices,
purchase orders, and other financial documents as required
Meeting Coordination and Special Events
Maintain event space calendars and provide information to those inquiring
about booking a space
Assist in the coordination of special events, projects or conferences
Qualifications and Experience:
Knowledge, Skills and Abilities
Proficiency in Microsoft Office Suite (Word,
Excel, PowerPoint, Outlook)
Excellent verbal and written communication
skills
Strong organizational and time management
skills
Strong attention to detail and problem-solving
abilities
Ability to exercise discretion, tact and
professionalism in handling sensitive and confidential information
Ability to work respectfully with employees,
leadership and community members
Ability to work independently, following
established directions and procedures
Ability to speak Mi’kmaq considered an asset
Knowledge of First Nation Governance and
community operations is considered an asset
Education and Experience
A post-secondary diploma or certificate in
Office Administration or a related field is preferred
Minimum of 2 years’ experience in an
administrative role, preferred
A high school diploma with additional
education, training or work experience in administration will be considered
Other Requirements
Must have reliable transportation and be
willing to travel as required.
Satisfactory Criminal Record Check.
Ability to work flexible working hours,
evenings or weekends for community events or meetings.
Effort and Working Conditions
In-person, on-site.
Indoors, environmentally controlled
Prolonged periods of sitting, computer use, and
repetitive tasks
Occasional lifting of files or office materials
(up to 50 lbs.)
Work outside regular business hours may be required
Organizational Values
Culture: We have a strong and vibrant history. It is important to recognize and enhance our culture.
Education: Education is accessible and available to community members both formally and informally.
Health: A healthy community is made up of healthy people.
Environment: We protect mother earth to provide for future generations.
Transparency & Accountability: Open discussions and involvement in decision making is crucial to a prosperous community.
Self-reliance: We encourage self-reliance for all community members and
the community itself.
How To Apply
Wagmatcook First Nation will be accepting applications for this position via email. Please follow the instructions below carefully. Failure to do so may result in disqualification.
How to Apply:
Interested candidates can apply by submitting their cover letter and resume no later than 4:00 pm on Tuesday, June 30, 2026, to jobs@wagmatcook.com. Please reference “Band Office Administrative Assistant” in the subject line. Wagmatcook First Nation appreciates all applications received, only those selected for interview will be contacted.
Wagmatcook First Nation offers a competitive compensation package that includes health and dental benefits, competitive salary bands, pension, and paid time off.
Under the Aboriginal Employment Preference
Policy, Wagmatcook First Nation will give preference to the indigenous
applicant when two or more candidates are deemed to be equal in terms of “best
qualified”.
Email Address: jobs@wagmatcook.com Apply here
Intended Audience
This employment opportunity is open for: Canadian citizens, permanent residents, and temporary residents who are able to work for any employer in Canada (student permit, open work permit holders), unless specific eligibility criteria are noted in the above job posting.
Location Information
- Community
- Wagmatcook
- County
- Victoria County
- Province
- NS
- Country
- Canada
Opportunity Information
- Employer
- Wagmatcook First Nation
- NOC Code
- —
- Experience Required
- An Asset
- Available Openings
- 1
- Pay Type
- To be Determined
- Pay Period
- Bi-Weekly
- Remuneration Per Pay Period
- Estimated Weekly Hours
- 32.00
- Start Date
- July 28th 2026
- End Date
- —
- Language
- —
- Posted on
- June 11th 2026
- Expires
- June 30th 2026
