Wagmatcook First Nation

Full-Time Permanent

Weekdays

Description

Job Overview:

The Executive Assistant will play a key role in supporting the CEO/Band Manager and Council's strategic objectives. This role will be responsible for maintaining Wagmatcook First Nation Band’s certification requirements, managing stakeholder communications internally, developing and circulating community and staff newsletters, as well as organizing staff and community training and development initiatives. The Executive Assistant will have strong organizational skills, well-developed and adaptable communication skills, both verbal and written, and will be detail oriented.

Responsibilities:

• Provide support in the development, review, and implementation of governance policies and procedures.
• Support the CEO/Band Manager or delegate in the preparation and maintenance of governance-related documents, including, but not limited to agendas, minutes, policies, agreements.
• Attend Council meetings, as requested, to take accurate minutes for circulation.
• Oversee projects with funding agreements and ensure reporting requirements are met.
• Support program delivery in various areas such as Human Resources, or Housing Development.
• Review relevant external policy updates and provide internal policy recommendations to CEO.
• Provide administrative support to the CEO and Council on governance-related matters.
• Create a document management process and maintain all Council and governance-related information and documentation accordingly.
• Support communication strategies to enhance transparency and engagement within the community.
• Coordinate and distribute newsletters, announcements, and other relevant materials to keep the community informed about ongoing initiatives and important updates.
• Coordinate with various departments to collect relevant information for communication materials, such as manager reports.
• Coordinate and distribute a newsletter for internal circulation so that staff are aware and informed of upcoming organizational activities and successes.
• Organize and participate in training programs, workshops, and events to enhance the skills and knowledge of staff and community members.
• Collaborate with external program providers and subject matter experts as required.
• Foster positive relationships with internal departments, Council, external stakeholders and partners, volunteers and community members.
• Act as a liaison between the CEO/Band Manager and other departments within the organization.
• Adhere to all Wagmatcook First Nation policies.
• Adhere to all Occupational Health & Safety policies.
• Report any incidents or near misses to the Chief Executive Officer/Band Manager.
• Other related duties as assigned.

Qualifications and Experience:

• Completion of a post-secondary training in a relevant field, or a minimum of five (5) years experience in a related field.
• Previous experience in a First Nations community, an asset.
• Previous experience in planning and/or project management, an asset.
• Effective communication skills, both written and verbal, with the ability to present information clearly and concisely.
• Excellent organizational skills with the ability to prioritize and manage multiple tasks effectively.
• Advanced proficiency in using technology for communication, data management, and reporting.
• Demonstrated ability to work collaboratively with community stakeholders.
• Demonstrated ability to maintain strict confidentiality.

Under the Aboriginal Employment Preference Policy, the Wagmatcook First Nation will give preference to the indigenous applicant when two or more candidates are deemed to be equal in terms of “best qualified”.

Location Information

Community

Wagmatcook

County

Victoria County

Province

NS

Country

Canada

Opportunity Information

Employer

Wagmatcook First Nation

NOC Code

—

Experience Required

Yes

Available Openings

1

Pay Type

To be Determined

Pay Period

Bi-Weekly

Remuneration Per Pay Period

Estimated Weekly Hours

32.50

Start Date

—

End Date

—

Language

—

Posted on

May 20th 2025

Expires

May 23rd 2025